Research:Numbering and FileNaming policy

Numbering and File Naming

This page explains how items and files are named in the system.

The goal is simple:

• clear names
• no duplicates
• easy searching
• automatic numbering

Contributors do not need to create numbers manually.

Automatic identifiers

DigitalAssets receive an automatic identifier such as:

 CH03-ROM-0007

This number is created by the system.

You do not type it yourself.

What the number means

Example:

 CH03-ROM-0007

This simply means:

• Chapter 03
• Rome
• item number 7

It is only a label to keep things organized.

It does NOT contain interpretation.

Important rule

Never invent your own numbering.

The system generates identifiers automatically.

File names

Files must use the same name as the DigitalAsset.

Example:

DigitalAsset:

 CH03-ROM-0007

File:

 CH03-ROM-0007.jpg

This keeps:

• pages and files matching
• everything easy to find
• no confusion

Derivative files

If there are extra versions, add a small suffix:

Examples:

 CH03-ROM-0007_master.tif
 CH03-ROM-0007_web.jpg
 CH03-ROM-0007_ocr.pdf

What contributors must do

Very simple:

1. create the DigitalAsset page
2. copy the generated identifier
3. upload the file with that name

The rest is automatic.