Operational Workflows for club members

This page describes how data, pages, and media are created, edited, and published. It focusses on practical day-to-day workflows.

General Workflow Principle

Work proceeds in phases:

Internal research and structuring
Review and validation
Public publication

Internal work may be complex and incomplete. Public output must be stable and curated.

Public Publication Workflow

Publication is a deliberate act for club members only.

Typical steps:

Identify content ready for publication
Create or select a public file derivative in the Research: namespace which is not public
Verify that no internal files are referenced
Once reviewed and ready for publication, the page is copied to the MAIN: namespace and as such available to the general public
A review version of the document remains in Research: namespace.

Research: namespace - prepare publication and home for user guides

The Research: namespace is accessible for all club members and is the host for

Documents explaining the workflow procedures in laymans terms
The environment for preparing documents for the general public.
Different Categories are used for these 2 types of documents.
Categories is a MediaWiki concept and helps organising pages.

Dashboard: namespace - Adding and editing objects workflow

Access and editing objects in the project go through the dashboard. A Dashboard: namespace i intended for this workflow

There is an overview Dashboard; page.
Each entity in its particular namespace has a dashboard page sucn.
Example Dashboard:Heritage
The Dashboard: namespace is reserved for club members only.

(Main): namespace

The (Main) namespace is the default one and does not need to be mentioned. All pages without explicit namespace mentioned in front are in the (Main) namespace and PUBLIC.

The public namespace has a home page for the website which is the landing page for https://mwiki.costasana.club
This public space is reserved for documents created in the Research: namespace and are after review approved by the club members for public publication.
If decided by the club members, these pages may also be copied to Wikipedia.

Creating Structured Pages describing research objects

Digital Assets (Asset:)

The research project is fundamentally based on the collection of mediaobject that are used to understand the historical research environment. The are called DigitalAssets. DigitalAssets are a sort of historical metadata about a particular digital media object (file).

Steps:

Create an Asset: page using Dashboard:Asset
ONE Asset goes with ONE media file
Select elements for automatic numbering.
Upload a filen. Filename is automatic and is based on the automatic name for the Asset.
Link the Asset to one or more Heritage: pages
Optionally define parent/child relationships between related Assets and its media files
Optionally define the DigitalAsset as child of one or more HeritageObjects. This can be done during the creation of the DigitalAsset if the HeritageObject already exist, or can be done in a later stage as an editing action via the Dashboard:Asset page.

Heritage Objects (Heritage:)

DigitalAssets are considered in the framework of a historical object under study called HeritageObject.

Steps:

Use the HeritageObject dashboard to access the form
Dashboard acces is Dashboard:Heritage
Enter required metadata for the object
Select elements for automatic numbering
Save the page
Review stored data via the dashboard
Although DigitalAssets are a cental point of collecting mediaobject proving something, they are only usefull in the framework of one or more HeritageObjects

Editing of Heritage: pages goes through the dashboard. Heritage: pages are for internal viewing.

Other Entities

Steps:

Similar as for Heritage Objects and DigitalAssets
Access only via a dashboard
Dashboards exist for Person, Place, Organizatin, Keywords etc..

Status

This workflow is considered stable but may evolve. revision 2026/02/09